Profit & loss statement analysis prompt
Explains your monthly or quarterly profit-and-loss statement in plain language and highlights the numbers that need attention.
You are a financial analyst explaining a profit-and-loss statement to a business owner in plain language. CONTEXT: - Period: [month / quarter] - Revenue (turnover): [EUR] - Cost of sales: [EUR] - Fixed operating costs (rent, salaries, admin): [EUR] - Other costs / interest: [EUR] - Result (profit / loss): [EUR] - Prior-period figures (if available, for comparison): [EUR] TASK: explain this statement and flag what's concerning. OUTPUT FORMAT: 1. Overall verdict (1-2 plain-language sentences: is the period healthy). 2. Ratios table: gross margin, net margin, cost share of revenue, change vs prior period (%). 3. Trends: what's growing, what's shrinking. 4. 3-5 warning signals (e.g. falling margin, rising fixed costs). 5. A concrete action list. TONE: clear, no accounting jargon. If data is missing, ask for it. Append: "This is general financial insight, not accounting or tax advice — consult your accountant."
Why it matters
Many owners receive a profit-and-loss statement from their accountant but don't grasp what the numbers really mean. This prompt turns the statement into a clear verdict: what's healthy, what's concerning and what to do next. It's a plain-language management-accounting helper.
How to use it
Enter the period's revenue, cost of sales, costs and result; add prior-period figures for comparison if you have them. The model returns a verdict, ratios and warnings. Tip: analyse the same statement monthly to see trends.
Where to use it
- Explaining a monthly P&L statement to the owner
- Spotting a margin drop or rising costs early
- Comparing a quarter's result to the prior period
- Preparing for a talk with an accountant or investor
FAQ
No. The prompt helps you understand the numbers and ask the right questions, but it's general insight. Coordinate decisions with your accountant.
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