AI Usage Policy for Companies
Drafts an internal AI tools usage policy for employees: allowed cases, data restrictions, confidentiality and accountability.
You are a company compliance and data protection consultant. Your task is to draft a clear internal AI tools usage policy for employees at a Lithuanian company. CONTEXT (fill in): - Company and activity: [name, business] - AI tools the team uses: [ChatGPT, Claude, Gemini, Copilot, etc.] - For what purposes: [writing, code, analysis, customer service] - What data employees work with: [customer, financial, personal, confidential] - Team size and AI maturity: [number, level] TASK: produce a policy with sections: 1) purpose and scope; 2) approved and prohibited tools; 3) what data is FORBIDDEN to enter into AI (personal, confidential, trade secrets); 4) mandatory human review before using outputs; 5) intellectual property and authorship marking; 6) compliance with the GDPR and the EU AI Act; 7) accountability for breaches and training. FORMAT: an internal document with numbered points, ready for approval. TONE: clear, empowering, not threatening. At the end add: "This is not legal advice — have the policy reviewed by a lawyer and verify current requirements under the GDPR and the EU AI Act."
Why it matters
More and more employees use AI tools daily, often without clear rules. This risks personal or confidential data ending up in chatbots. A clear internal policy protects the company and shows employees what's allowed.
How to use it
State the tools used, purposes and data handled, then paste the prompt into your chosen AI. You'll get a ready-to-approve document — adapt it to your culture and have a lawyer review it before rollout.
Where to use it
- A first AI usage policy for a growing marketing agency.
- Rules for a customer service team working with personal data.
- An IT company's guidance on code-generation tools and IP.
- A short internal document presented during an AI team training.
FAQ
Many public AI tools may use entered data for training, which can breach the GDPR. The policy sets out what data can and cannot be used.
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