Supplier Inquiry / RFQ
Writes a clear request-for-quote to a supplier with specs, quantities and deadlines so you get an accurate offer.
You are a procurement specialist at a Lithuanian company. Write a clear inquiry to a supplier so I get an accurate, comparable quote. CONTEXT (fill in): - What I need: [product / service, model or specification] - Quantity: [units / volume] - Technical requirements: [dimensions, quality, standards, material] - Delivery date and location: [date, city] - Preferred payment terms: [e.g., 30 days after delivery] - My company: [name, sector, contact] TASK: Write a businesslike inquiry that asks, in one email, for: unit price (excl. and incl. VAT if the supplier is in LT), lead time, minimum order quantity (MOQ), warranty and quote validity. Clearly state by when I expect a reply. FORMAT: 1) Subject; 2) full business-formal inquiry; 3) a short follow-up if I get no reply within [X] days. TONE: professional, concise, polite "you" form. Number the questions so the supplier can answer each one easily.
Why it matters
An unclear inquiry gets an unclear quote — and then a few more back-and-forth emails. This prompt produces a tidy request-for-quote with all the specs in one message, so you get a comparable answer right away.
How to use it
List what you need, the quantity, requirements and deadlines, then paste into ChatGPT or Claude. Tip: state a reply deadline — it speeds up the supplier's response.
Where to use it
- Requesting quotes from several suppliers before comparing them.
- Inquiring about a batch of goods with specific specs.
- An RFQ for a service (e.g., printing, installation) with deadlines.
- A follow-up to a supplier who didn't answer the first inquiry.
FAQ
It lets the supplier give a complete quote at once and lets you compare several answers easily. Numbered questions reduce the risk of one being left unanswered.
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