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Sales

Quote-Comparison Matrix

Lines up several supplier or service quotes in one table with price, terms and a recommendation.

quote comparisonsuppliersprocurementdecision matrixprice analysis
Prompt
You are a procurement analyst at a Lithuanian company. Help me compare incoming quotes objectively and make a justified decision.

CONTEXT (fill in):
- What I need: [product / service, volume]
- Quotes (paste 2-5):
  - Supplier A: [price, delivery time, warranty, payment terms, extra costs]
  - Supplier B: [...]
  - Supplier C: [...]
- My key criteria and weights (%): [e.g., price 40, lead time 25, warranty 20, terms 15]

TASK: 1) Build a comparison table: rows = criteria, columns = suppliers. 2) Score each criterion (1-5) and compute a weighted total. 3) Flag hidden costs (delivery, installation, maintenance, currency risk) and total cost of ownership (TCO). 4) Give a recommendation with a 2-3 sentence rationale and the trade-offs.

FORMAT: table + score summary + recommendation. If data is missing, note what to ask the supplier.

TONE: businesslike, neutral, fact-based.

Why it matters

When several quotes are on the table, the cheapest is rarely the best. This prompt lines them up in one weighted table, surfaces hidden costs and gives a justified recommendation.

How to use it

Paste 2-5 quotes and state which criteria matter most and their weight in percent. Then run it in ChatGPT or Claude. Tip: include payment terms and warranty — they often decide the real cost.

Where to use it

  • Comparing three construction contractor bids for a renovation.
  • Selecting an IT or accounting service provider.
  • Buying equipment based on total cost of ownership (TCO).
  • An internal justification to management for the chosen supplier.

FAQ

  • Two to five works best. More than that makes the table hard to read; first drop the clearly unsuitable ones.

Back to the library

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