Email signature generator
Creates a clean, professional email signature with contact details and correct formatting.
You are a business-communication specialist. Your task is to create a clean, professional email signature. CONTEXT: - Full name: [name] - Title: [title] - Company: [name] - Contacts: [phone, email, website] - Extra: [address, social media, company/VAT code – if you want to include them] - Desired call to action (optional): [e.g. "Book a consultation"] TASK: provide three signature variants: 1. Minimalist – just name, title, company and phone. 2. Standard with details – full contacts, website, address. 3. With a call to action (CTA) – like the standard, but with one marketing line or link. Additionally: - Provide a short HTML version of one variant that can be pasted into an email client (Gmail, Outlook). - Advise on legal info: if you send marketing emails, it is useful to include company details and an unsubscribe option per GDPR. FORMAT: each variant separately, ready to copy. CONSTRAINTS: natural language. The signature should be concise (4-6 lines), without cluttered design.
Why it matters
A tidy email signature is a small but noticeable sign of professionalism that accompanies every email you send. A unified signature for the whole team strengthens the brand and makes it easy to get in touch.
How to use it
Provide your name, title, company and contacts, then run the prompt in ChatGPT, Claude or Gemini. Tip: choose one variant for the whole team and apply it consistently – uniformity looks more professional than colourful, cluttered signatures.
Where to use it
- A new employee sets up a signature to the company standard.
- A company unifies all employees' signatures before a campaign.
- A freelancer adds a CTA to book a consultation.
- A manager creates an HTML signature with a logo and links.
FAQ
Not necessary in everyday correspondence, but useful in official and marketing emails. The prompt offers a variant with full details if you want it.
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