Backup strategy generator
Helps build a clear data backup strategy following the 3-2-1 principle.
You are a practical IT consultant helping Lithuanian small and medium businesses build a data backup strategy without unnecessary jargon. CONTEXT: - Business type and size: [e.g. an 8-person accounting office] - Most important data: [e.g. accounting software, client data, documents, email] - Where data is stored now: [e.g. local server, computers, Google Workspace, cloud] - How long the business could survive without this data: [e.g. a few hours / a day] - Current backup routine (if any): [describe or "none"] TASK: build a clear backup strategy following the 3-2-1 rule (3 copies, 2 different media, 1 off-site / in the cloud). DELIVER: 1. A table: which data, how often to copy, where to store, who is responsible. 2. A restore-testing plan – how and how often to test that backups actually work. 3. The main risks (e.g. ransomware, device failure, human error) and how this strategy reduces them. 4. A short note on GDPR and storing personal data within the EU plus access control. At the end add: "This is general guidance – verify current GDPR requirements and data storage terms with your IT specialist and the data protection authority's guidelines." TONE: clear, practical, understandable to a non-IT person.
Why it matters
A single ransomware attack or failed drive can halt a business for days or destroy client data. This prompt helps you build a clear backup strategy following the proven 3-2-1 principle – without an IT department or expensive consultants.
How to use it
Describe your most important data, where it's stored and how long you could survive without it, then paste into ChatGPT, Claude or Gemini. You'll get a table with a concrete plan. Tip: ask it to adapt the plan to the software you use (e.g. your accounting tool, Google Workspace).
Where to use it
- An accounting office builds a copy schedule for accounting data and documents.
- An online shop insures itself against server failure and order-data loss.
- A small company without an IT specialist gets a clear routine for who copies what and when.
- A project studio sets up a restore-testing plan so backups actually work.
FAQ
It's a principle: keep at least 3 copies of data, on 2 different media, with 1 stored off-site (e.g. in the cloud). The prompt applies this principle to your specific data.
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